Property Management Software
HOA ( Homeowner Associations ) and Condo Associations
Residential and Commercial
Product Delivery Options
ASP Features

Products

HOA ( Homeowner Associations ) and Condo Associations Management Software

Companies that can benefit
Management companies can manage one property or thousands of units with the latest DataTrust Enterprise property management and accounting software on a server-based platform. It connects from anywhere in the world. The application has full accounting, work orders, and banking modules - with automatic posting of ACH and remittance processing files that save time and eliminates processing homeowner payments. Advantos System offers a subscription service that allows clients to make affordable monthly payments using our ASP server, or allows clients to purchase the application and the software locally. See product brochure

data entry screen


Features
DataTrust Enterprise ® has numerous features specifically targeted to the HOAs ( Homeowners) management industry. A few of these are:

  • Web sites for your company and your HOAs with access to accounting info
  • Cash or accrual accounting
  • Each unit can have multiple names and address book entries associated with it
  • An Insurance module keeps track of all insurance policies for properties
  • Interface with banks through banking module
  • Lockbox interface with automatic posting to resident account
  • Automatic deduction from resident checking account (ACH) with auto posting
  • Automatic transfer/payoff letters for units being sold
  • Automatic mass dues change for new fiscal year
  • Billing statements, coupons or email for resident invoicing
  • Running bank account records for all bank accounts - checking, money market, etc.
  • Monthly posting function posts dues, recurring charges, and dues increases in one operation
  • Automated posting of late fees and recurring charges
  • Automated NSF function
  • Automated VOID check function
  • Bank reconciliation
  • Recurring payables for fixed obligations
  • Multi-state payroll
  • Automatic merge into Word/Excel documents

DataTrust Direct Access
This HOA management software is a browser-based program. DataTrust by Advantos provides real time information, integrated accounting and processing power from anywhere that you can connect to the Internet. Resident information can be entered on site to the centralized database, while transactions and up-to-the-minute enterprise-wide reports can be run from anywhere. This access to a centralized database offers the ability to run up-to-the-minute reports and handle transactions, enterprise-wide, from anywhere at any time. Organizations with multiple sites find that DataTrust by Advantos streamlines their operations. Resident information can be entered on site, while up-to-the-minute reports can be run from anywhere in real time.

Hometastic web-site software
Also, the Advantos Hometastic software lets management clients create web sites for their company or clients in minutes. Tightly linked to the accounting software module with a process called InstaLink®, it lets homeowners view payment histories, create work order requests, change personal information like phone numbers, mailing address, email address, etc without bothering the management company staff. Board members can even review all financial statements. It's all viewable in real time, with no uploading of reports necessary, and is available automatically as accounting posts transactions. If management companies already have web sites, that's no problem either, because InstaLink can even be installed on existing management company web sites.

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