HOA Accounting Features

Advantos ERP BackOffice™ is a full service accounting and HOA management software package that combines property management functionality with a full complement of accounting functionality, including accounts payable, accounts receivable, general ledger (with full financial statements), work order maintenance, budgeting, multi-state and multi-client payroll, and a complete banking module (with ACH, Credit Card and Lockbox processing). These functions all integrate seamlessly within a single database.

Batch Processing

All processing can be done in batch mode. For example, post receipts for any or all properties in just one form. Then, a single click will post all deposits to all bank accounts for all properties while printing deposit slips for each bank account. Our batch processing works for all data entry and display/print reports. Think of the time saved! You don't have to navigate in and out of your property's books to post for each property and print reports. Want a delinquent aging report for some or all your properties? Simply identify from a pop up list the properties you want, or leave blank, and seconds later reports start printing separately for each of your properties.

Instant Transaction Posting

Decision making is made easy, since all posting transactions from any location are posted instantly and are available to any authorized user.

Multiple Resident Names

Each unit can have as many resident names associated with it as you desire.

Cash or Accrual Accounting

Select cash or accrual accounting for any of your projects. You can even select modified cash or modified accrual for any of your projects.

Recurring ACH/E-Check Payments

Our powerful banking module helps you increase your cash flow and lower delinquencies by letting you maintain and create recurring ACH payments from your residents. With a single click the file is created and immediately available to be forwarded to your bank, automatically posting the transaction to the resident unit.

Lock-box Processing

Lock-box processing is also available, taking the file from your bank or other 3rd party payment processors and posting the transactions to resident accounts automatically.

Credit Cards

Give greater convenience to your homeowners and reduce the work load on your staff. Our optional HometasticĀ® association web sites allow homeowners to pay by credit card or ACH, with posting to homeowner accounts automatically processed by our software.

Budgeting

Quickly and easily enter budget data for any month or year, allowing for instant comparison with actual data for financial reporting.

Payoff Letters on Units Being Sold

Automatic transfer/payoff letters can be generated for units being sold, saving much time and effort in processing these documents.

Mass Dues Change For New Fiscal Year

Dues changes for the new fiscal year can be automatically calculated and posted without manual calculation or effort.

Multiple Ways to Send Balances Due

Save time and effort in your receivable processing. Our software can accommodate coupons, can send out recurring billing statements or email bills to clients. Our statements can also include a scan line to assist your bank in processing payments automatically.

Purchase or Work Orders

Purchase (or Work) order processing lets you create and track work through its entire life-span. They are automatically completed as purchase order invoices are entered and paid. This process allows managers to track expenses by unit, vendor, type of expense or any number of other requirements.

Electronic Ledger Cards

Completely eliminate the need for manual ledger cards on any homeowner. With our unique move-in processing, a homeowner ledger has an accurate balance at all times, making it easy for managers or others to instantly view resident charges, credits and balances.

Automatic Income Postings

Our monthly posting process posts dues, extra recurring charges like special assessments etc. and dues increases for all units in one swift process.

Late Fees

Save time and effort by automatically calculating and posting late fees each month for all properties with a simple click of a button.

NSF Charges

The entire process of NSF reversal is handled in one screen and takes just seconds to complete.

MICR A/P Checks

No need to inventory and stockpile boxes of checks. No more moving boxes of checks into and out of your printer when doing A/P check runs. Load blank check stock into your laser printer and run checks for as many different bank accounts as you want, all in one batched check run.

Automatic Bank Reconciliation

Bank reconciliation can be completed quickly with bank provided files that automatically reconcile posted items.

Insurance Module

An Insurance module keeps track of all insurance policies for each HOA. Save time and errors by letting the software keep track of deductibles, coverage limits, and expiration dates for every component of each policy.

Payroll

Advantos ERP BackOffice™ HOA management software offers multi-state payroll with automatic payroll direct deposit. All payroll transactions are automatically posted to general ledger without any requirement for journal entries.

Recurring A/P Invoices

There is no need to manually post recurring payable invoices and other fixed expenses each month in accounts payable. Our HOA management software automatically creates recurring A/P invoices each month, saving time and improving efficiency in your accounting department.

Recurring Journal Entries

Recurring journal entries can be set up to post automatically each month, saving time and effort on processing these transactions each month.

Your Company Accounting

Advantos ERP BackOffice™ HOA management software maintains a separate accounts receivable module for for own property management company books. This module integrates into the Advantos application, allowing the A/P checks and financial statements for your company to be maintained by the Advantos application. Strict security requirements allow only specific authorized people access to sensitive company information.

Flexible Financial Statement Reporting

Each property has its own chart of accounts. Each property can have its own unique account numbers. Each property can be set up as cash or accrual accounting for income, and receivables or both. Properties can have their own account categories within the income statements or balance sheets. G/L accounts, on both income statements and balance sheets, can be consolidated into other accounts for display purposes. Any property can be consolidated into another property for income statement or balance sheet reporting.

Bank Accounts

Our banking module is designed to make money management easy for you. Our HOA management software keeps track of all bank account transactions, just like your personal check book, on any bank account. With a singlc click you can view any bank account listing for any month and year on any bank account, checking, money market, C/D, savings or other investment accounts.

You can write checks from any bank account, not just a primary checking account. You can also have receipts automatically deposited to one bank account and A/P checks disbursed from another.