Trust Receivable End-of-Month Checklist

The end-of-month process is required before each module is updated for the month. This checklist is designed to prepare the needed reports and run the required balancing before updating the module. Users should complete each step in order for ALL clients.     [Print this page.]

For Month Of:    
 EOM Task to Complete..... Completed
 Make Sure ALL Deposits have been Made for Current T/R Month.
 T/R > EOM > EOM Flag - Set End-of-Month Flag
 Validate Financial Totals and Balances.
 Add all "DEPOSIT RECEIPTS" on Hand (balance with T/R Bank Totals Report) .
 T/R > Reports > G/L Postings > Statement Checklist (w/Cash Totals) - Balance cash to above  (fix any imbalances)
 T/R > End-of-Month > Validate Cash Totals  (fix any imbalances)
 T/R > Reports > Unit Info - Unit Invoice/Balance Report  (fix any imbalances)
 Clean Up Unit Accounts.
 T/R > Reports > Invoices > Delinquency Info - Unpaid Invoices by Unit  (apply Adv's & C/Ms)
 Run Owner/Resident Billing Statements.
 Complete the "T/R Homeowner's Statement Checklist" printed above
 Create Billings for Management Company (if fees collected at EOM, if not skip this section) ...
 Clients > Client Reports > Client Fees and Other Data Report  (verify fees)
 Clients > Create Management Fees > Create Management Fees (to A/P)  (print invoices)
 Print Point-in-Time Reports (or Save as ".pdf").
 T/R > End-of-Month > EOM Reports  (these are sent to the FTP directory)
 Run the Month-End Processes.
 T/R > End-of-Month - EOM Update

Please complete this checklist in the order indicated. Place a check-mark in the checkbox when the task is completed. When the checklist is complete, file it where such process-control documents are filed.     [Print this page.]

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